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A BILL TO BE ENTITLED
|
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AN ACT
|
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relating to certain requirements applicable to contracts entered |
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into by, and the contract management process of, state agencies. |
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BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: |
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SECTION 1. Section 2113.102(a), Government Code, is amended |
|
to read as follows: |
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(a) A state agency may not use appropriated money to |
|
contract with a person to audit [the financial records or accounts
|
|
of] the agency except: |
|
(1) as provided by[:
|
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[(1)] Subsections (b), (c), and (d); and |
|
(2) in accordance with Section 321.020 [Chapter 466,
|
|
pertaining to the state lottery;
|
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[(3)
Chapter 2306, pertaining to the Texas Department
|
|
of Housing and Community Affairs; and
|
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[(4)
Chapter 361, Transportation Code, pertaining to
|
|
the Texas Turnpike Authority division of the Texas Department of
|
|
Transportation]. |
|
SECTION 2. Section 2155.086(a), Government Code, is amended |
|
to read as follows: |
|
(a) In this section [and in Section 2155.087], "chief clerk" |
|
means the chief clerk of the comptroller or the chief clerk's |
|
designee. |
|
SECTION 3. Section 2162.103(a), Government Code, is amended |
|
to read as follows: |
|
(a) In comparing the cost of providing a service, the |
|
council shall consider the: |
|
(1) cost of supervising the work of a private |
|
contractor; [and] |
|
(2) cost of a state agency's performance of the |
|
service, including: |
|
(A) the costs of the comptroller, attorney |
|
general, and other support agencies; and |
|
(B) other indirect costs related to the agency's |
|
performance of the service; |
|
(3) installation costs and any other initial costs |
|
associated with a contract with a private contractor; |
|
(4) other costs associated with the transition to |
|
using a private contractor's goods or services; and |
|
(5) cost savings to the state if a private contractor |
|
were awarded the contract. |
|
SECTION 4. Section 2261.002, Government Code, is amended to |
|
read as follows: |
|
Sec. 2261.002. DEFINITIONS. In this chapter: |
|
(1) "Contract" includes an agreement or other written |
|
expression of terms of agreement, including an amendment, a |
|
modification, a renewal, or an extension, for the purchase or sale |
|
of goods or services that is entered into or paid for, wholly or |
|
partly, by a state agency during a fiscal year and a grant, other |
|
than a grant made to a school district or a grant made for other |
|
academic purposes, under which the recipient of the grant is |
|
required to perform a specific act or service, supply a specific |
|
type of product, or both. |
|
(2) "Contract deliverable" means a unit or increment |
|
of work required by a contract, including goods, services, reports, |
|
or documents. |
|
(3) "Contract manager" means a person who: |
|
(A) is employed by a state agency; and |
|
(B) has significant contract management duties |
|
for the state agency. |
|
(4) "Executive director" means the administrative |
|
head of a state agency. |
|
(5) "General counsel" means the general counsel of a |
|
state agency. |
|
(6) "Major contract" means a contract, including a |
|
renewal of a contract, that has a value of at least $1 million. The |
|
term includes a service contract. |
|
(7) "State agency" has the meaning assigned by Section |
|
2151.002. |
|
SECTION 5. Subchapter A, Chapter 2261, Government Code, is |
|
amended by adding Sections 2261.004, 2261.005, 2261.006, and |
|
2261.007 to read as follows: |
|
Sec. 2261.004. STATE AGENCY REPOSITORY AND RECORDS. |
|
(a) Each state agency shall maintain in a central location all |
|
contracts for that agency. |
|
(b) Each state agency shall maintain a comprehensive list of |
|
all contracts for that agency. |
|
(c) In this subsection, "contract" includes a sole-source |
|
contract. Each state agency shall maintain accurate records of all |
|
essential information relating to agency contracts, including |
|
information on: |
|
(1) a contract delay or changes to a contract in which |
|
total expenditures under the contract increase by more than 35 |
|
percent from the original contract amount; and |
|
(2) cost overruns, including a written explanation of |
|
why expenditures have increased under a contract. |
|
Sec. 2261.005. CONTRACT REPORTING. (a) In this section, |
|
"contract" includes a construction contract. |
|
(b) The following sections prescribe reporting requirements |
|
for certain contracts: |
|
(1) Section 322.020; |
|
(2) Section 2054.008; |
|
(3) Section 2166.2551; |
|
(4) Section 2254.006; and |
|
(5) Section 2254.0301. |
|
Sec. 2261.006. PROFESSIONAL SERVICES. A state agency shall |
|
procure professional services in accordance with Subchapter A, |
|
Chapter 2254. |
|
Sec. 2261.007. CONTRACT GUIDELINES AND PROCEDURES. Each |
|
state agency shall establish formal guidelines and procedures for |
|
all employees involved in the contracting process: |
|
(1) regarding who may approve a contract for the |
|
agency; |
|
(2) for contract planning and solicitation; |
|
(3) for contract negotiations; |
|
(4) for contract management; and |
|
(5) for contract oversight. |
|
SECTION 6. Subchapter B, Chapter 2261, Government Code, is |
|
amended by adding Section 2261.054 to read as follows: |
|
Sec. 2261.054. BEST VALUE STANDARD FOR CONTRACTING FOR |
|
GOODS AND SERVICES. In determining the best value for the state, |
|
the purchase price and whether the goods or services meet |
|
specifications are the most important considerations. A state |
|
agency may consider, subject to Sections 2155.074(c) and 2155.075, |
|
other relevant factors, including: |
|
(1) installation costs; |
|
(2) life cycle costs; |
|
(3) the quality and reliability of the goods and |
|
services; |
|
(4) the delivery terms; |
|
(5) indicators of probable vendor performance under |
|
the contract such as past vendor performance, the vendor's |
|
financial resources and ability to perform, the vendor's experience |
|
or demonstrated capability and responsibility, and the vendor's |
|
ability to provide reliable maintenance agreements and support; |
|
(6) the cost of any employee training associated with |
|
a purchase; |
|
(7) the effect of a purchase on agency productivity; |
|
(8) the vendor's anticipated economic impact on the |
|
state or a subdivision of the state, including potential tax |
|
revenue and employment; and |
|
(9) other factors relevant to determining the best |
|
value for the state in the context of a particular purchase. |
|
SECTION 7. The heading to Subchapter C, Chapter 2261, |
|
Government Code, is amended to read as follows: |
|
SUBCHAPTER C. CONTRACT FORMATION AND PROVISIONS |
|
SECTION 8. Subchapter C, Chapter 2261, Government Code, is |
|
amended by adding Sections 2261.103, 2261.104, 2261.105, and |
|
2261.106 to read as follows: |
|
Sec. 2261.103. USE OF UNIFORM FORMS. A state agency may use |
|
any forms developed by the comptroller as templates, guides, or |
|
samples for contracts entered into by the agency. |
|
Sec. 2261.104. ESSENTIAL CONTRACT PROVISIONS. The |
|
following are required provisions in each contract to which the |
|
provisions are applicable, other than a grant: |
|
(1) legal authority; |
|
(2) statement of work; |
|
(3) indemnification or damage claims; |
|
(4) consideration; |
|
(5) specifications; |
|
(6) funding out clause; |
|
(7) antitrust; |
|
(8) payment; |
|
(9) dispute resolution; |
|
(10) term of contract; |
|
(11) confidential information; |
|
(12) abandonment or default; |
|
(13) right to audit; |
|
(14) force majeure; |
|
(15) independent contractor; and |
|
(16) termination. |
|
Sec. 2261.105. CONTRACT PROVISIONS REQUIRED BY STATE LAW. |
|
In any contract for the acquisition of goods or services to which a |
|
state agency is a party, a provision required by applicable law to |
|
be included in the contract is considered to be a part of the |
|
executed contract without regard to whether: |
|
(1) the provision appears on the face of the contract; |
|
or |
|
(2) the contract includes any provision to the |
|
contrary. |
|
Sec. 2261.106. CONTRACT RENEWAL. A state agency shall |
|
establish a standardized process for renewing all contracts of the |
|
agency. |
|
SECTION 9. Subchapter D, Chapter 2261, Government Code, is |
|
amended by adding Section 2261.152 to read as follows: |
|
Sec. 2261.152. CONTRACT PAYMENT. (a) For each contract for |
|
goods or services that is subject to this chapter, a state agency |
|
shall require that payment under the contract be linked to clear and |
|
measurable achievements, such as length of time of work or contract |
|
deliverables. |
|
(b) A state agency may not make a final payment on a contract |
|
for goods or services that is subject to this chapter unless the |
|
agency verifies that all contract deliverables have been received. |
|
SECTION 10. The heading to Subchapter E, Chapter 2261, |
|
Government Code, is amended to read as follows: |
|
SUBCHAPTER E. CONTRACT MONITORING AND [CONTRACTOR] OVERSIGHT |
|
SECTION 11. Section 2261.202, Government Code, is amended |
|
to read as follows: |
|
Sec. 2261.202. CONTRACT MONITORING RESPONSIBILITIES. (a) |
|
As one of its contract management policies, each state agency that |
|
makes procurements to which this chapter applies shall establish |
|
and adopt by rule a policy that clearly defines the contract |
|
monitoring roles and responsibilities, if any, of agency staff, |
|
including internal audit staff and other inspection, |
|
investigative, or audit staff. |
|
(b) The policy must establish clear lines of |
|
accountability, staff roles and responsibilities, and |
|
decision-making authority for program staff, contract management |
|
staff, and executive management staff. |
|
SECTION 12. Subchapter E, Chapter 2261, Government Code, is |
|
amended by adding Sections 2261.204, 2261.205, 2261.206, 2261.207, |
|
2261.208, 2261.209, 2261.210, 2261.211, 2261.212, 2261.213, and |
|
2261.214 to read as follows: |
|
Sec. 2261.204. INFORMATION ON CONTRACTOR PERFORMANCE. |
|
(a) After a contract is completed or otherwise terminated, each |
|
state agency shall review the contractor's performance under the |
|
contract. |
|
(b) Using forms made available to the state agency, a state |
|
agency shall report to the comptroller on the results of the review |
|
regarding a contractor's performance under a major contract. |
|
(c) A state agency may use any vendor performance tracking |
|
system available to state agencies to determine whether to award a |
|
contract to a person reviewed in the database. |
|
Sec. 2261.205. EXCLUDING CONTRACTOR FROM SOLICITATION |
|
PROCESS. Based on its own contractor performance reviews and on |
|
information in any vendor performance tracking system available to |
|
state agencies, a state agency may exclude a contractor from the |
|
solicitation process for a contract if the agency determines the |
|
contractor has performed poorly on a previous state contract |
|
without regard to whether the contractor has been barred under |
|
Section 2155.077. |
|
Sec. 2261.206. CONTRACTING STAFF. (a) Each state agency |
|
that enters into contracts other than interagency contracts shall |
|
establish a career ladder program for contract management in the |
|
agency. |
|
(b) An employee hired as a contract manager may participate |
|
in procurement planning, contract solicitation, contract |
|
formation, price establishment, and other contract activities. |
|
(c) Each state agency shall determine, in consultation with |
|
the state auditor, the amount and significance of contract |
|
management duties sufficient for an employee to be considered a |
|
contract manager, program staff, or a contract specialist. |
|
Sec. 2261.207. APPROVAL OF CONTRACTS. (a) Each state |
|
agency shall adopt a policy to establish a monetary threshold above |
|
which agency contracts and amendments to or extensions of agency |
|
contracts require written authorization by the agency executive |
|
director. |
|
(b) For state agency contracts valued in excess of $1 |
|
million, the agency executive director must authorize a contract |
|
amendment in writing. |
|
(c) Each state agency shall annually report to the |
|
comptroller a list of persons authorized to approve contracts at |
|
the agency. The list must include each person's name, position, and |
|
supervisory responsibility, if any. |
|
Sec. 2261.208. NEGOTIATION OF MAJOR CONTRACT BY SINGLE |
|
EMPLOYEE PROHIBITED. A state agency may not negotiate a major |
|
contract with only one employee engaging in the negotiation. |
|
Sec. 2261.209. CONTRACT REVIEW; REPORTING. (a) A |
|
contractor's performance must be periodically reviewed throughout |
|
the term of a contract. |
|
(b) A state agency shall ensure ongoing communication |
|
between executive management staff, contract management staff, and |
|
program staff of the results of the reviews performed under |
|
Subsection (a) with specific attention to contracts that are: |
|
(1) anticipated to be completed later than originally |
|
estimated; or |
|
(2) expected to cost more than the amount that was |
|
originally budgeted. |
|
(c) To implement this section, a state agency shall create a |
|
system for agency-wide reporting on the status of, activity on, and |
|
contractor performance for each contract. |
|
Sec. 2261.210. CONTRACT ADMINISTRATION TEAM. (a) This |
|
section applies to a state agency: |
|
(1) that has a contract with a value of $5 million or |
|
more; or |
|
(2) for which 60 percent or more of the agency's budget |
|
is spent on contracts. |
|
(b) A state agency to which this section applies shall |
|
create a contract administration team to: |
|
(1) ensure and verify the performance of all agency |
|
contracts; and |
|
(2) maintain within the agency contract oversight |
|
expertise to effectively manage contractors. |
|
Sec. 2261.211. CONTRACT MONITORING PROCESS. A state agency |
|
shall establish and implement a monitoring process for agency |
|
contracts that includes: |
|
(1) identifying the appropriate criteria for use in |
|
measuring contract performance; |
|
(2) creating a schedule for monitoring contract |
|
performance; |
|
(3) comparing work accomplished to work planned to be |
|
accomplished; |
|
(4) analyzing contract performance variances; and |
|
(5) addressing contracting performance problems with |
|
corrective action. |
|
Sec. 2261.212. RISK MANAGEMENT PROCESS. (a) A state agency |
|
shall establish and implement a: |
|
(1) process for evaluating risk to the state, such as |
|
product risk, process risk, financial risk, and schedule risk, if |
|
contract implementation or performance problems occur, including a |
|
process for: |
|
(A) risk identification; |
|
(B) risk analysis; |
|
(C) risk evaluation; |
|
(D) risk treatment and contingency planning; and |
|
(E) risk monitoring; and |
|
(2) mitigation procedure for use when contract |
|
implementation or performance problems occur. |
|
(b) In creating the process required by Subsection (a)(1), |
|
the state agency shall consider: |
|
(1) the complexity and subject matter of agency |
|
contracts; |
|
(2) the dollar value of agency contracts and whether |
|
the procurement will result in a major contract; |
|
(3) the anticipated payment methodology; |
|
(4) the experience of agency staff with the type of |
|
procurement; |
|
(5) whether the results of the procurement will impact |
|
the public or only impact the agency; |
|
(6) time constraints or the expected duration of the |
|
procurement; and |
|
(7) the type, availability, and experience of staff |
|
resources required to implement the objectives of the procurement. |
|
Sec. 2261.213. CONTRACT COMMUNICATION. (a) A state agency |
|
shall maintain effective communication procedures regarding |
|
contract performance. |
|
(b) The chief financial officer of a state agency, or an |
|
individual designated by the executive director with similar duties |
|
and skills as a chief financial officer, shall report at least |
|
monthly to the executive director on the status of agency |
|
contracts. The report must include a clear indication of: |
|
(1) any contract cost overruns or contracts that are |
|
performing poorly; and |
|
(2) contracts that may cause the state to delay or |
|
default on service delivery. |
|
Sec. 2261.214. REPORT ON CERTAIN PURCHASES. (a) Not later |
|
than August 1 of each year, the comptroller shall publish a report |
|
on the number and dollar value of sole source and emergency |
|
purchases made in the previous calendar year. The report must |
|
compare the total dollar value of all sole source and emergency |
|
purchases made with the total dollar value of all competitively |
|
awarded contracts. |
|
(b) Each state agency shall timely provide to the |
|
comptroller the information the comptroller requires for the |
|
purpose of creating the report under Subsection (a). |
|
(c) The comptroller shall establish requirements for the |
|
provision of information under Subsection (b) in consultation with |
|
the Contract Advisory Team created under Subchapter C, Chapter |
|
2262, the Health and Human Services Commission, and the Texas |
|
Department of Transportation. |
|
(d) The comptroller may not require a state agency to |
|
provide information under Subsection (b) on a contract related to |
|
health and human services if: |
|
(1) the value of the contract cannot be determined at |
|
the time of execution of the contract; and |
|
(2) any qualified vendor is eligible for the contract. |
|
SECTION 13. Chapter 2261, Government Code, is amended by |
|
adding Subchapters F, G, H, and I to read as follows: |
|
SUBCHAPTER F. CHANGES TO CONTRACTS |
|
Sec. 2261.251. CONTRACT AMENDMENTS, EXTENSIONS, AND CHANGE |
|
ORDERS. (a) An extension of or amendment to a state agency |
|
contract, including a change order, is subject to the same agency |
|
approval processes as the original contract. |
|
(b) A state agency may not extend or amend a contract unless |
|
the agency complies with the same agency approval processes for the |
|
extension or amendment as required for the original contract and |
|
the agency states in writing why the extension or amendment is |
|
necessary or advantageous to the state. |
|
(c) This section does not affect whether a state agency is |
|
required to undertake a new solicitation process in the manner |
|
required for a new contract in order to extend or amend a contract. |
|
Sec. 2261.252. LARGE CHANGE IN CONTRACT VALUE; COST |
|
OVERRUNS. (a) If a proposed contract amendment or extension |
|
changes the monetary value of a major contract by at least 35 |
|
percent or $1 million, the state agency must submit the amendment or |
|
extension for review to the Contract Advisory Team created under |
|
Subchapter C, Chapter 2262, and the agency's executive director |
|
before the agency amends or extends the contract. |
|
(b) Subsection (a) does not apply to a proposed contract |
|
amendment required by a state or federal statute. |
|
(c) The executive director shall be timely notified of any |
|
unanticipated contract cost overrun. |
|
Sec. 2261.253. CERTAIN CONTRACT EXTENSIONS. This |
|
subchapter does not apply to contract extensions that are |
|
specifically established as a component of the original |
|
procurement. |
|
SUBCHAPTER G. TRAINING |
|
Sec. 2261.301. TRAINING FOR CONTRACT MANAGERS. (a) A |
|
state agency shall require a contract manager to be trained under |
|
Section 2262.053. |
|
(b) A state agency shall maintain a list of contract |
|
managers who have completed the contract management training. |
|
(c) A state agency may develop qualified contract manager |
|
training to supplement the training required under this section. |
|
Sec. 2261.302. TRAINING FOR GOVERNING BODIES. All members |
|
of the governing body of a state agency shall complete at least one |
|
course of abbreviated training provided under Section 2262.053. |
|
This section does not apply to a state agency that does not enter |
|
into any contracts. |
|
SUBCHAPTER H. CONTRACT PLANNING AND SOLICITATION |
|
Sec. 2261.351. CONTRACT PLANNING. Before a state agency |
|
solicits a contract, the agency must: |
|
(1) identify, justify, and document the need for the |
|
good or service; |
|
(2) identify general contracting objectives, |
|
assumptions, and constraints; |
|
(3) consider alternatives to soliciting the contract; |
|
and |
|
(4) determine the preferred method of delivery for the |
|
good or service. |
|
Sec. 2261.352. SOLICITATION OF CONTRACT. (a) A |
|
solicitation for a contract must include the following: |
|
(1) a description of the work; |
|
(2) a specific and measurable standard of performance; |
|
(3) a list of the test conditions, method, or |
|
procedure for verifying that the contract deliverable meets the |
|
standard; |
|
(4) a method or process to monitor and ensure quality |
|
in the contract deliverable; |
|
(5) an acceptance process for each contract |
|
deliverable that is expected to be delivered; |
|
(6) a compensation structure that is consistent with |
|
the type and value of work performed; and |
|
(7) a remedy, if appropriate, for failure to meet |
|
contract deliverables. |
|
(b) In preparing a contract solicitation, a state agency |
|
must include in the requirements for the contract deliverables: |
|
(1) the quality level of the good or service; |
|
(2) the amount of completion that is required; |
|
(3) the suitability of the good or service for the work |
|
to be done for the agency; and |
|
(4) a defined and documented method of evaluation to |
|
be used in making the award and in determining the best value bid |
|
for the procurement. |
|
SUBCHAPTER I. CONTRACT CLOSING |
|
Sec. 2261.401. CLOSING PROCEDURE. A state agency shall |
|
create and follow a procedure for contract closing that includes |
|
procedures for: |
|
(1) verification that all: |
|
(A) required goods or services have been |
|
delivered or performed, inspected, and accepted; and |
|
(B) existing options have been exercised or have |
|
expired; |
|
(2) issuance of a contract completion notice by one of |
|
the parties; |
|
(3) acquisition of all required forms, reports, and |
|
clearances; |
|
(4) verification that other applicable terms have been |
|
met; |
|
(5) verification that there are no outstanding claims |
|
or disputes; and |
|
(6) final payment. |
|
SECTION 14. Section 2262.001(2), Government Code, is |
|
amended to read as follows: |
|
(2) "Contract management manual [guide]" means the |
|
manual [guide] developed under Section 2262.051. |
|
SECTION 15. Section 2262.051, Government Code, is amended |
|
to read as follows: |
|
Sec. 2262.051. CONTRACT MANAGEMENT MANUAL [GUIDE]; RULES. |
|
(a) In consultation with the attorney general, the Department of |
|
Information Resources, [the comptroller,] and the state auditor, |
|
the comptroller [commission] shall develop or periodically update a |
|
contract management manual [guide] for use by state |
|
agencies. Participation by the state auditor under this |
|
subsection is subject to approval by the legislative audit |
|
committee for inclusion in the audit plan under Section 321.013(c). |
|
(b) The comptroller [commission] may adopt rules necessary |
|
to develop or update the manual [guide]. |
|
(c) The manual [guide] must provide information regarding |
|
the primary duties of a contract manager, including how to: |
|
(1) develop and negotiate a contract; |
|
(2) select a contractor; and |
|
(3) monitor contractor and subcontractor performance |
|
under a contract. |
|
(d) The manual [guide] must include model provisions for |
|
state agency contracts. The manual [guide] must: |
|
(1) distinguish between essential provisions that a |
|
state agency must include in a contract to protect the interests of |
|
this state and recommended provisions that a state agency may |
|
include in a contract; |
|
(2) recognize the unique contracting needs of an |
|
individual state agency or program and provide sufficient |
|
flexibility to accommodate those needs, consistent with protecting |
|
the interests of this state; |
|
(3) include maximum contract periods under which a new |
|
competitive solicitation is not necessary; and |
|
(4) include the model contract management process |
|
developed under Section 2262.104 and recommendations on the |
|
appropriate use of the model. |
|
(e) The manual [guide] must recommend time frames under |
|
which a state agency may issue a competitive solicitation for a |
|
major contract in relation to the date on which the contract is to |
|
be executed. |
|
(g) The manual [guide] must establish procedures under |
|
which a state agency is required to solicit explanations from |
|
qualified potential respondents who did not respond to a |
|
competitive solicitation for a contract on which fewer than two |
|
qualified bids were received by the agency. |
|
(h) The manual [guide] must establish procedures for major |
|
contracts that outsource a state function or process to a |
|
contractor, including when applicable the use of documents required |
|
under Subchapter J, Chapter 2054. |
|
SECTION 16. The heading to Section 2262.052, Government |
|
Code, is amended to read as follows: |
|
Sec. 2262.052. COMPLIANCE WITH MANUAL [GUIDE]. |
|
SECTION 17. Section 2262.052(a), Government Code, is |
|
amended to read as follows: |
|
(a) Each state agency shall comply with the contract |
|
management manual [guide]. |
|
SECTION 18. Section 2262.053(b), Government Code, is |
|
amended to read as follows: |
|
(b) The training must provide the contract manager with |
|
information regarding how to: |
|
(1) fairly and objectively select and negotiate with |
|
the most qualified contractor; |
|
(2) establish prices that are cost-effective and that |
|
reflect the cost of providing the service; |
|
(3) include provisions in a contract that hold the |
|
contractor accountable for results; |
|
(4) monitor and enforce a contract; |
|
(5) make payments consistent with the contract; |
|
(6) comply with any requirements or goals contained in |
|
the contract management manual [guide]; and |
|
(7) use and apply advanced sourcing strategies, |
|
techniques, and tools. |
|
SECTION 19. Section 2262.054, Government Code, is amended |
|
to read as follows: |
|
Sec. 2262.054. PUBLIC COMMENT. The commission by rule may |
|
establish procedures by which each state agency is required to |
|
invite public comment by publishing the proposed technical |
|
specifications for major contracts on the Internet through the |
|
information service known as the Texas Marketplace or through a |
|
suitable successor information service. The contract management |
|
manual [guide] must define "technical specifications." |
|
SECTION 20. Section 2262.101, Government Code, as amended |
|
by Chapters 676 (H.B. 1965) and 1227 (S.B. 1681), Acts of the 83rd |
|
Legislature, Regular Session, 2013, is reenacted and amended to |
|
read as follows: |
|
Sec. 2262.101. CREATION; DUTIES. (a) The Contract |
|
Advisory Team is created to assist state agencies in improving |
|
contract management practices by: |
|
(1) reviewing and making recommendations on the |
|
solicitation documents and contract documents for contracts of |
|
state agencies that have a value of at least $10 million; |
|
(2) reviewing any findings or recommendations made by |
|
the state auditor, including those made under Section 2262.052(b), |
|
regarding a state agency's compliance with the contract management |
|
manual [guide]; |
|
(3) providing recommendations to the comptroller |
|
regarding: |
|
(A) the development of the contract management |
|
manual [guide]; and |
|
(B) the training under Section 2262.053; |
|
(4) providing recommendations and assistance to state |
|
agency personnel throughout the contract management process; |
|
(5) coordinating and consulting with the quality |
|
assurance team established under Section 2054.158 on all contracts |
|
relating to a major information resources project; [and] |
|
(6) [(4)] developing and recommending policies and |
|
procedures to improve state agency contract management practices; |
|
(7) [(5)] developing and recommending procedures to |
|
improve state agency contracting practices by including |
|
consideration for best value; and |
|
(8) [(6)] creating and periodically performing a risk |
|
assessment to determine the appropriate level of management and |
|
oversight of contracts by state agencies. |
|
(b) The risk assessment created and performed [reviewed] |
|
under Subsection (a)(8) [(a)(6)] must include[, but is not limited
|
|
to] the following criteria: |
|
(1) the amount of appropriations to the agency; |
|
(2) total contract value as a percentage of |
|
appropriations to the agency; or |
|
(3) the impact of the functions and duties of the state |
|
agency on the health, safety, and well-being of residents |
|
[citizens]. |
|
(c) The comptroller shall oversee the activities of the |
|
team, including ensuring that the team carries out its duties under |
|
Subsections [Subsection] (a)(5) and (a)(7). |
|
(d) A state agency shall: |
|
(1) comply with a recommendation made under Subsection |
|
(a)(1); or |
|
(2) submit a written explanation regarding why the |
|
recommendation is not applicable to the contract under review. |
|
(e) The team may review documents under Subsection (a)(1) |
|
only for compliance with contract management and best practices |
|
principles and may not make a recommendation regarding the purpose |
|
or subject of the contract. |
|
(f) The team may develop an expedited process for reviewing |
|
solicitations under Subsection (a)(1) for contracts: |
|
(1) that the team identifies as posing a low risk of |
|
loss to the state; or |
|
(2) for which templates will be used more than once by |
|
a state agency. |
|
SECTION 21. The following provisions of the Government Code |
|
are repealed: |
|
(1) Section 2155.080; |
|
(2) Section 2155.081; |
|
(3) Section 2155.087; and |
|
(4) Section 2155.138. |
|
SECTION 22. Sections 2261.104, 2261.105, 2261.208, |
|
2261.351, and 2261.352, Government Code, as added by this Act, |
|
apply only to a contract for which a state agency first advertises |
|
or otherwise solicits bids, proposals, offers, or qualifications on |
|
or after the effective date of this Act. |
|
SECTION 23. A contract manager is not required to complete |
|
the training required under Section 2261.301, Government Code, as |
|
added by this Act, until September 1, 2017. |
|
SECTION 24. A member of a governing body of a state agency |
|
is not required to complete the training required under Section |
|
2261.302, Government Code, as added by this Act, until September 1, |
|
2017. |
|
SECTION 25. A state agency is not required to comply with |
|
Section 2261.202, Government Code, as amended by this Act, and |
|
Section 2261.004 and Sections 2261.204 through 2261.213, |
|
Government Code, as added by this Act, until September 1, 2017. |
|
SECTION 26. To the extent of any conflict, this Act prevails |
|
over another Act of the 84th Legislature, Regular Session, 2015, |
|
relating to nonsubstantive additions to and corrections in enacted |
|
codes. |
|
SECTION 27. This Act takes effect November 1, 2015. |